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Surplus Property Disposal Procedure

Pursuant to the Office of General Services (OGS) Bulletin No. 97-01, dated July 16, 1997, State agencies are no longer required to submit to OGS Bureau of Surplus Personal Property requests for Local Disposition Authority for surplus property (non-vehicle) having a condition description of poor or scrap. Local Disposition Authority authorizes SUNY to dispose equipment in poor or scrap status in the best interest of the State of New York.

The issuance of this bulletin streamlines existing surplus property procedures and will allow campuses to deal more independently with the disposition of surplus items having little or no value. However, campus administration of local dispositions will require accountability and internal controls relative to the disposal of the surplus personal property. This will include maintaining complete and accurate documentation of surplus transaction as well as the appropriate receipt and deposit of any revenues derived from the sale of such items, including applicable sales tax. Local disposition transactions will be subject to audit by the Office of the State Comptroller and the University Auditor.

The following are procedures for local surplus property dispositions:

Please contact Dawn Eakin at ext. 5228 with any questions or concerns.