Terms and Conditions of Residence Hall Occupancy, 2018-2019
The following agreement refers to Davis, Dix, Draper, Fake, Parsons, Pearson, Ten
Eyck, Vroman and Wieting Halls. Terms and Conditions of occupancy for Alumni Commons
are found on a separate page.
The State University of New York College of Agriculture and Technology, Cobleskill,
New York, in accordance with Chapter 416 of the Laws of 1988 and SUNY Board of Trustees,
has established minimum residence hall living condition standards. These standards
state that: 1. SUNY Cobleskill residences are constructed and maintained to conform
with all applicable safety codes and health standards; 2. SUNY Cobleskill residence
halls provide for a regular schedule of cleaning which is posted in each residence
hall; repairs are made as promptly as possible depending upon availability of materials
and personnel; 3. SUNY Cobleskill residence halls provide each student resident with
adequate living space, furniture such as a bed, desk, dresser space, closet space,
and appropriate heat, light, and hot water; 4. SUNY Cobleskill residence halls have
established and maintain a procedure for routine and emergency repairs through the
Residence Hall Director in conjunction with the campus Facilities Management Department;
5. SUNY Cobleskill residence halls have a procedure for student residents in the event
of the loss of services such as heat, light and hot water in residence halls for an
extended period. Furthermore, SUNY Cobleskill has established a set of specific guidelines
regarding residence hall living as listed in this "RESIDENCE HALL AGREEMENT" which
is reviewed and positively affirmed or signed by all students prior to checking into
the residence halls at the beginning of the Fall term, or upon first-time entry.
General Terms and Conditions
- Residence hall rooms are to be occupied only by full-time degree students. All first
semester students are obligated to a two-year residency; all transfer students are
obligated to a one-year residency. All other 2018-2019 academic year students are
obligated to a one- year agreement.
- The terms and conditions of residence hall occupancy are for room and board for the
entire academic year, or any remaining portion thereof
- Exceptions to A2 include: students who withdraw or take a leave from the College;
students in officially- recognized off-campus academic programs for that specific
semester; December graduates; students academically ineligible to continue; those
21 or older at the start of their occupancy; Veterans; or for documented medical reasons
and/or documented financial hardship due to change in financial status.
- Requests to terminate this AGREEMENT to move off campus for reasons other than specified
in A3 must be stated in writing to the Director of Residential Life by December 1st
for spring and April 1st for fall. Approved requests will be assessed a $350 agreement
termination charge. State University regulations require that residence hall space
must be fully utilized before permitting students to reside elsewhere.
- To be considered for campus housing an applicant must be a minimum of 17 years old.
Further, if the applicant is 17 at the time residency is taken, s/he must turn 18
during the first semester of enrollment at the College to be eligible for campus housing.
Exceptions for special circumstances will be considered by the Director of Residential
Life and/or designee.
- All residence hall students must contract for board meals. Please see CobyCard terms
and conditions for details.
- Room and board charges are payable in advance of each semester. A statement of charges
is sent in July and December. Do not send payment before receipt of statement.
- Student signatures and/or electronic positive affirmations agreeing to these TERMS
AND CONDITIONS bind the student to this AGREEMENT and afford the student an opportunity
to occupy "a" space in a residence hall assigned by the College for the period designated
- Failure to occupy a space after signing this agreement does not relieve the student
of the responsibility to fulfill the terms and conditions of residence hall occupancy.
Likewise, a student who occupies a space without signing or electronically affirming
the AGREEMENT is responsible, nevertheless, for all terms and conditions, and/or can
be subject to the trespassing laws of New York State.
- Occupancy dates for 2018-2019 are as follows: August 26 to October 6; October 9 to
November 21; November 25 to December 15, 2018; January 20 to March 16; March 24 to
May 11, 2018. Residence halls close at 10:00 am (except on Commencement Day) and open
at 12:00 noon.
- . The College reserves the right to remove students from campus housing who are not
actively attending classes or are registered for less than 12 credit hours.
- Students shall not assign or sublet this License to any part or all of the Premises.
Subletting includes short- term or temporary rental arrangements including, but not
limited to, those offered through peer-to-peer accommodation services such as Airbnb,
Craigslist, or Couchsurfing. Assigning or subletting may result in discipline and/or
license revocation without compensation or refund.
- Room assignments will not be made nor changed on the basis of race, religion, sexual
orientation, or national origin.
- Continuing students make room selections in the spring semester for the following
year. Continuance in residence is determined by a lottery system and available space.
- New students are assigned to space according to the date all requested housing materials
have been submitted.
- Special requests are satisfied, when possible, but cannot be guaranteed.
- The College reserves all rights concerning assignment and/or reassignment of all students.
Requests for change will be considered but not necessarily approved. Students must
secure prior approval of their Residence Hall Director and the Residential Life Office
before moving to another assignment.
- In the event of vacancies, the College will require the lone student in a room either
to find a roommate of his/her own choosing or to relocate to a double occupancy room,
if time permits; or to accept another student who is on the waiting list or is in
a tripled situation; or to pay for single occupancy. Empty beds are rental possibilities
for the College. Students may not refuse another College-assigned student equal use
of the room to which he/she has been assigned. Penalty incurred may be disciplinary
action and/or assessment of full rent for that bed.
- All double rooms are subject to be tripled at the discretion of the College.
- Living areas which become disruptive or are in violation of College policies will
have residents reassigned at the discretion of the Residential Life Office
- The College reserves the right to reassign a resident who smokes out of an assigned
Charges for the Year
- Room charges are established by the University and are subject to change. Whenever
possible, reasonable notice will be given of cost changes.
- An advance deposit/room rental payment of $100 is required (along with additional
housing materials) to reserve space in the residence halls.
- Room rental charges per semester for the 2018-2019 academic year are: standard single
room $4,180; superior single room $4,380; standard double room $3,980; suite double
$4380; suite superior single $4,575.
- The rate for each semester will be based on the type of occupancy (Standard Single,
Superior Single, Double, Suite Double, or Suite Superior Single) as of the first day
of classes for that semester. After the first day of classes, if occupancy of a room
changes, rental rates will be adjusted accordingly at the time of the official census
or documentation of the occupancy change.
- Board rates are determined by the Cobleskill Auxiliary Services. These amounts will
appear on the student's statement of charges.
- A fee of $25 is assessed from each resident for educational and social programs. The
fee is incorporated in your semesterly statement of charges.
- The loss of the residence hall room key(s) will necessitate the replacement of the
key(s) and lock core at a charge of up to $71.50. Students who, through loss of keys
or some other reason, are locked out of their rooms can request assistance in gaining
re-entry according to the Residence Hall Lockout Policy. Students may not share their
keys for use by another person.
- Room rental charges for dates other than those listed in Section A10 are $30 per day.
Housing during breaks is provided on a space-available basis only.
- Check-in time will be published prior to each semester.
- NEW STUDENTS who cannot arrive by that date and/or hour must notify the Residential
Life Office of the anticipated date and time of arrival. ANY STUDENT who has not claimed
his/her room assignment by the first day of classes of each semester, and has not
notified the Residence Hall Director or the Residential Life Office, will be considered
a "NO SHOW" and that room space will be reassigned.
- For energy conservation and security reasons, the residence halls are closed during
breaks and vacations. Actual dates will be published each Fall. During these periods,
no students are permitted to remain in residence unless granted special permission
by the Residential Life Office. Specific times and procedures that MUST be followed
will be posted in advance. Interim accommodations are the responsibility of individual
- The residence halls close for the summer months at 5:00 pm on Commencement Day. Students
participating in Commencement may retain their rooms until 5:00 pm on Commencement
Day. All other students are required to check out and vacate their residence halls
within 24 hours of their last academic experience.
- Termination of occupancy REQUIRES the student to: remove all personal belongings from
the room; have the room condition inspected by the Resident Assistant OR the Residence
Hall Director using the previously-completed room condition form; and return all keys.
Failure to return all keys at termination of occupancy will result in charges for
lock changes and new keys. It is expected that all rooms will be left in a reasonable
state of cleanliness, which includes sweeping out the room and picking up all loose
articles. The College reserves the right to charge a cleaning fee for those rooms
left in unacceptable condition.
- Any personal belongings left behind by a student following termination of occupancy
may be disposed of by the College at its discretion without any responsibility to
account for such property.
- Students not continuing their residency in January must properly check-out of assigned
housing by removing all personal property, submitting room key and leaving the room
in the condition it was found at check-in by the designated check-out date prior to
the start of the spring semester as determined by the College (usually 10 days before
the start date of classes in January). Those failing to follow this process are subject
to property being discarded and room lock being recored (both actions will be the
financial responsibility of the former resident) and/or the former resident may be
assessed a weekly room rental fee until such time as the proper check-out steps have
been completed, as the room may not be rented to another individual until proper checkout
has been completed.
Refund Policies - Established by the State University of New York
- For those students withdrawing or taking a leave of absence from the college, refund
of the $100 deposit will be made if a written request to the Director of Residential
Life is received by July 1 prior to your Fall semester arrival or by November 1 prior
to your Spring semester arrival or within 30 days of the date of your acceptance,
whichever is later.
- Students academically ineligible to return will receive an automatic refund of monies
- Student removed from residence halls for disciplinary reasons will not receive a refund
of room rental paid for occupancy in that semester.
- Room refunds AFTER OCCUPANCY are based on the date occupancy is acceptably terminated
(see D.5) PROVIDED THE TERMS AND CONDITIONS OF RESIDENCE HALL OCCUPANCY AGREEMENT
HAS BEEN PERMISSIBLY TERMINATED (see A. 2,3,4).
- After a student has selected or has been assigned a room, but prior to occupying that
room, approved written requests for release from the AGREEMENT will result in forfeiture
of the housing deposit, but other monies paid for housing will be returned. Exceptions
are noted in Section A3.
- Board refund policy is established by the Cobleskill Auxiliary Services. The ID/DINING
CARD MUST BE SURRENDERED to the Cobleskill Auxiliary Services Office or to a Residence
Hall Director or to the CobyCard Office before refunds, if any, are processed. See
the meal plan contract for terms and conditions/refund policy.
Damages - All resident students may be assessed, as authorized by the State University
of New York, a Residence Hall damage deposit. Damage account files will be maintained
on each student for each semester of residence.
- Students residing within a residence hall will be held accountable for any costs of
repairs or replacements to the physical structure, fixtures, equipment and furnishings
of areas/rooms in State-operated residence halls which are reasonably determined to
be caused by intentional, willful, malicious, negligent, or careless/unjustified damage
or destruction to said facilities. The charge will include material, labor and administrative
- When damages to common areas occur and it cannot be ascertained which student(s) are
responsible for damage, assessments will be made against all corridor residents, or
all hall residents, depending on the situation.
- All students will be assessed for damages as damages occur and at the end of each
semester. Bills will be issued as damages occur and/or at the end of each semester.
- The deposit, when assessed, will be applied to any damage assessments billed at the
end of occupancy for the academic year (whether during that academic year or after
check-out in May). Supplemental billing will occur if needed. Remaining damage deposit
amounts will then be applied to any other outstanding college obligation. Once all
college obligations are satisfied, remaining damage deposit amounts will be sent to
the student at the permanent home address.
- Those students who have had the deposit waived due to admissions reasons will be assessed
full damage charges and billed at the end of each semester
- Students are also responsible for the cleanliness of their rooms, common areas, and
the outdoor areas adjacent to the residence halls. Areas requiring additional cleaning
beyond the normal cleaning schedule will incur an assessment against appropriate damage
- The cost for administration of the assessment process, billing, and correspondence
may be made and listed as either “administration” or “wear and tear” on the damage
- Students must adhere to all College regulations as outlined in the Student Handbook,
"ON THE HILL,” and other official publications, as well as this AGREEMENT.
- Mindful that the Student Conduct Codes promote healthy and respectful behavioral choices,
the following are expressly prohibited in and around College property:
- Possession of, sale, distribution, use or involvement of any kind with non-prescribed
narcotics and/or illicit/dangerous drugs, drug-related paraphernalia and/or devices,
and/or alcoholic beverages and/or alcohol- related paraphernalia;
- Collection or display of empty or refilled alcohol containers;
- Illegal, disruptive, disorderly behavior;
- Possession and/or use of weapons or firearms of any kind, including, but not limited
to: bows, arrows, archery equipment, air guns, pellet guns, dart guns, paintball guns,
chukka sticks, ammunition, CO2 cartridges, laser pointers, fireworks, firecrackers,
explosives or dangerous chemicals of any kind;
- Pets, except small fish;
- Waterbeds, and any other items imposing unreasonable structural stress;
- Loud and disorderly conduct, as well as excessive noise, and loud stereos;
- Propping residence hall doors open; tampering with student room doors; opening locked
entrance/exit doors to permit entry into the residence hall;
- Tampering with or damaging safety devices or systems in anyway;
- The use of paint (including washable or temporary paint) and chalk products on walls
- Items kept/stored in hallway.
- Fish tanks are limited to 20 gallons or less and one per resident.
- THE COLLEGE MAINTAINS NO INSURANCE FOR PROPERTY LOSS OR DAMAGE FOR ANY CAUSE; therefore,
the student should carry personal property insurance, if desired. Student rooms should
be kept locked at all times to assure personal safety and to safeguard possessions.
- The College furnishes a bed, desk, chest, chair, and makes available suitable study
space. These furnishings are not to be removed from the room. Furnishings provided
in the public areas of the residence halls are to remain in these locations. A fee
for the removal, return, reassembling and/or replacement of furniture will be charged
as determined by the College.
- The student needs to furnish: study lamp (using Energy Star rated bulbs, please),
rugs, pillow, blanket, bedspread, and other bed linen. Please use fire retardant items.
All items of furniture which students request to bring into the residence hall must
comply with safety standards as determined by the Director of Residential Life. Unapproved
items will be prohibited.
- In consideration of both safety and energy conservation the student must limit electrical
items brought to campus. The Director of Residential Life will employ a reasonable
standard when limiting the amount of electrical draw from student items permitted
in a residence hall. Allowable items must operate properly. PROHIBITED ITEMS INCLUDE:
ALL COOKING DEVICES (such as toaster ovens, hot plates, hot oil popcorn poppers, Foreman
grills, hot pots and the like), SUN LAMPS, AIR CONDITIONERS, ELECTRIC BLANKETS, AND
MICROWAVE OVENS. The College reserves the right to inspect electrical appliances for
safety and energy considerations, and to ban certain appliances which do not conform
to College standards as determined by the Director of Residential Life. The College
does allow students to have (1 per room) UL-approved 2' x 2' x 2' refrigerators or
those of comparable size UL rated at 1.75 amps or less. These refrigerators must be
inspected by College personnel and approved before placing them in rooms.
- Each student is responsible for maintaining the room in a clean and orderly condition.
Permissible decorations vary in each hall; information will be provided upon check-in
or prior to special occasions. Charges will be assessed for any special cleaning necessitated
by improper care. No flammable material may be hung from ceiling; wall posters or
other flammable materials must be limited to no more than 10% of aggregate area of
walls and ceilings.
- Storage space in each hall is limited. Unreasonably large, excess items (e.g.: bicycles)
cannot be stored in the rooms. Fire codes prohibit storage of any items in the hallways.
No motorized vehicles are to be parked or stored in the residence halls, except motorized
wheelchairs as authorized by the Director of Residential Life.
- Fire, safety, and health codes prohibit cooking in residence hall rooms. Limited facilities
are available in most recreation lounges for preparation of light snacks. The facilities
are for the exclusive use of that hall’s occupants only, except as authorized by residence
hall professional staff.
- Precautions must be taken against fire:
- Smoking, use of tobacco products, e-cigarettes and other smokeless tobacco products
is prohibited in all campus buildings and in College-owned vehicles;
- Tobacco use is permitted only in designated outdoor areas and campus parking lots,
all of which are at least 25 feet from campus buildings;
- Smoking devices of any kind are prohibited in the residence halls; eCig and similar
devices are permitted to be in one’s possession but not used indoors;
- A student found tampering with fire safety equipment of any kind, (including smoke
alarm, fire alarm, emergency lighting, sensor equipment, and exit signs, for example)
and/or pulling false alarms is subject to immediate suspension from the College and
- ALARMS/DRILLS REQUIRE EVERYONE TO VACATE THE BUILDING;
- Trash removal procedures are posted in each area; adherence to these procedures and
to recycling requirements is mandatory;
- The possession of candles or incense is strictly prohibited;
- The possession and/or use of halogen lamps, extension cords, bar/neon signs or gas/electric
heaters is prohibited.
- Students are not permitted on residence hall roofs or window ledges. Window screens
are not to be removed at any time and nothing is to be thrown from windows. Any trash
found around residence halls must be removed by the residents. Students found responsible
for throwing trash out of residence hall windows will be subject to immediate residence
hall relocation or residence hall dismissal.
- Solicitation/sales by residents or others is prohibited on campus, unless approved
by the Vice President for Student Development.
- All visitors and guests on campus at any time must conform to all College and Residential
Life regulations. Those who do not will be required to leave the campus. In the event
of law violation or non-compliance with a request to leave, s/he shall be considered
a trespasser and appropriate law enforcement authorities will be notified.
- A residence hall guest is any person who intends to sleep in a residence hall and
is not a resident of the room where s/he wishes to stay. Permission must be secured
from each resident of the room (or suite or townhome) and the RD (or designee) before
the guest may stay. All guests must be 17 years of age or older and register (sign-in)
with hall staff. GUESTS ARE PERMITTED as follows: 1- In Davis, Parsons, Fake and Ten
Eyck halls, up to two consecutive nights in a seven night period (Sunday through Saturday).
2- In Dix, Draper, Pearson, Vroman and Wieting halls, up to three consecutive nights
in a seven- night period (Sunday through Saturday). 3- In Alumni Commons, unrestricted
overnights (up to seven nights).
- A visitor is any person who is not a resident of the room being visited. Visitors
who are NOT SUNY Cobleskill students must be at least 17 years of age and must vacate
by midnight. Visitors who are SUNY Cobleskill students must vacate by 3:00 a.m
- Residence Hall Directors have full authority to limit guests or visitors in a room,
reject guests or visitors, or evict guests or visitors if, in their judgment, the
health or safety of a person is being jeopardized and/or reasonable standards of behavior
are being violated.
- Visitors (to all halls except Alumni Commons) must sign in at the hall office beginning
at 9 p.m. Those visiting before 9:00 p.m. must report to the office and sign in at
- Residents are responsible for complying with these procedures and for the actions
of their visitors/guests. Residents are to accompany their visitors/guests at all
times on campus. The maximum number of occupants and visitors/guests in any one room
is limited to four (or two, in Alumni Commons bedrooms).
- At no time is it acceptable that a student be deprived of sleep, privacy or study
accommodations due to the presence of a visitor or guest. If a student has a problem
with a visitor or guest, the student is encouraged to inform the Residence Hall Director
at once. Visitors and guests must comply with posted bathroom use guidelines.
- All non-SUNY Cobleskill students or other visitors must vacate all residence halls
by 12 midnight unless they are approved, registered guests according to this section.
All SUNY Cobleskill students may visit until 3:00 am provided that all roommates where
visitation occurs have granted permission. Visitors may not sleep in residence hall
rooms to which they have not been assigned except when they are approved, registered
guests according to this section.
- Permission for roommates to host visitors and/or guests is granted by roommates early
in the semester, but may be revoked or modified at any time by notifying the Residence
- Overnight guests are not permitted on opening weekend.
- Students are expected to keep the residence halls clean and orderly at all times.
Students who fail to comply are subject to relocation or termination of residential
- Furniture that students purchase or bring from home into the residence halls must
conform to reasonable standards related to safety. Items compromising student safety
(including, but not limited to, unapproved sofas, futons, upholstered cushion furniture,
and so on) will not be permitted in residence halls. Students may not construct items
(for example, lofts or shelves) for use in residence hall room.
- Bathrooms are single gender. When members of the opposite gender are visitors or are
guests, they must use the bathroom designated for their gender.
- Residents are responsible for the conduct of their visitors and guests.
- Guidelines for acceptable residence hall check-out are distributed prior to the end
of each semester and by request from Residence Hall Directors and the Residential
Life Office. Student must comply with these guidelines.
- Note that trash/recycling rooms may not be open during the end-of-year move-out period,
when all trash must be removed from the building and placed in the designated receptacles
- Recording of images or audio in a place where a person would have a reasonable expectation
of privacy is prohibited.
- Approved knives or tools used for academic purposes are to be kept secure at all times.
Pocket knives or similar instruments are likewise to be kept secure at all times.
Those knives or weapons prohibited by law are prohibited.
- Items may not be stored in or displayed in windows or visible through windows from
- Campus-wide QUIET HOURS are: 8:00 pm to 8:00 am on Sunday, Monday, Tuesday, Wednesday,
Thursday, and from 11:00 pm to 8:00 am on Friday and Saturday. During quiet hours,
no noise should be heard beyond a student’s closed room window or door. At Final Examination
times, 24-Hour Quiet Hours begin at least one week prior to Finals and extend through
the entire period of Final Examinations.
- CONSIDERATION HOURS: At all times noise is to be kept to a level which will not disturb
other residents or other community members. This means that at no time will music
(including stereos) or other noise-producing activity be loud enough to be heard outside
the student's room or building.
Unconditional Rights of the College
- The College may repossess or reassign rooms for: violations of herein-stated regulations;
health, safety, or social reasons; violations of the STUDENT CONDUCT CODES; or any
reason deemed sufficient by the Vice President for Student Development/Assistant Vice
President for Student Development in consultation with the College President.
- Every effort will be made to avoid unnecessary intrusions on a student's privacy;
however, the College reserves the right to enter student rooms to make periodic announced
room inspections as well as to enter student rooms when there is reasonable belief
that an occupant in the room may be physically harmed or endangered or that unsafe
conditions may exist. The College also reserves the right to have an authorized agent
of the College, with approval of the Vice President for Student Development or his/her
designee and with authorization of the College President, inspect student rooms at
any time for reasons of health and safety when there is reasonable belief that College
property is being damaged, that College policy is being violated, or that maintenance
and/or repair may be or is necessary. Periodic inspections of all areas of the residence
hall (including student bedrooms) will be conducted by campus staff and the NYS OFPC
(Office of Fire Prevention and Control). Prior notice of inspection dates will be
shared with students when known to the campus. Violations of safety regulations noted
through this inspection process which are determined to be within the control of the
resident students will be the responsibility of the resident students to correct and/or
to bear the cost of the fine issued. During vacation periods, Residential Life Staff
will inspect rooms to ensure College safety and health standards are maintained and
students have vacated the residence halls.
- The College may terminate this AGREEMENT at any time for reasons of safety or health
in order to ensure appropriate conduct of the residence program.
- SUNY Cobleskill residence halls house full-time students only. Exceptional hardship
situations will be reviewed on a case-by-case basis involving major Faculty, the Academic
Department Chair, and appropriate Student Development/Residential Life professionals.
- To maintain a responsible environment, the College establishes, maintains, and enforces
regulations such as this AGREEMENT.
- Campus policies may be altered from time to time to respond to changing needs or to
respond to statutory changes of New York State or the SUNY Board of Trustees, for
example. Periodically, these policies will be reviewed.
- Please Note: Any part of this AGREEMENT is subject to change at the discretion of
the College. Such necessary changes will be for stated cause and advanced notice will