Use as a current student when you voluntarily leave the College for any reason, but
plan to return in the future. You must complete any semester currently in progress and
have an overall GPA of at least a 2.00 to be considered for Academic Leave. This form
requires approval and helps notify all departments and areas in the College that need
to know of a student's change in matriculation status.
Use as a student when SUNY Cobleskill course credits need to be transferred to another
institution in the form of an official transcript. Forms must be filled out completely, including the signature, and faxed or mailed
to the Registrar’s Office. Requests are not always handled immediately and may take
up to ten business days. Transcripts are NOT faxed, but delivered through the mail.
There is no additional fee for this service, however, if a students has a hold on their
account, the transcript request will not be honored.
Use as a student with your advisor and instructors to:
1. Add a course that has a filled section with the approval of the instructor.
2. Obtain approval(s) for enrolling in over 19.5 credits for a semester.
3. Enroll in a course that requires an instructor signature because the student has not completed a prerequisite course.
4. Enroll in a Special Projects course.
5. Add courses after the normal registration period is over.
Complete this form if you are a Bachelor’s degree student that has completed the requirements for an associate’s degree and would like this additional recognition. The form requires only the student’s signature and gets submitted to the Registrar’s Office.
The most commonly used form as a student. You need to submit this form whenever you
make a change to your academic program; change your major, add or remove a minor,
or when you request a change in your date of matriculation. This form is signed first
by your advisor and then depending on the request, signatures of the chair and/or
dean will also be needed.
Use as a student during pre-registration, generally with your advisor. The form allows
the student to place the courses they need for the semester in a day/time framework
on the right side of the form. The CRN numbers that correspond with these courses
are identified on the left side of the form along with the title of the course and
the credit hours. This form makes registration easy since it allows you to find schedule
conflicts before you begin preregistering. This form should be used with a review
of your degree evaluation from DegreeWorks.
This form is to be used to replace a degree requirement with another course. If the substitution(s) are for internship, please use the ‘Internship Course Substitution Form’ found lower on this webpage.
Use as a student to withdraw from a class during the time period of weeks 2 – 10 .
(During the first week the Add/Drop form should be used.) Students must be aware of
the impact of carrying a course load fewer than twelve credits may have on housing,
Financial Aid and sport eligibility. A grade of “W” will be posted on the student’s
transcript for this course. There is no cost to withdraw from a course.
Use as an alumnus to request a replacement copy of your diploma through the Office
of the Registrar.
Use as a student to request that "directory information" (open the form to read more about what that constitutes) NOT be released to non-university personnel or listed in the campus directory. Please consider the consequences of a decision to withhold directory information. Some effects may be:
Use as a student to remove a previously requested Confidentiality/Directory Exclusion
and allow SUNY Cobleskill to release directory information from our student record
As a student, you must complete this form to allow your parent or guardian to discuss
your academic progress. Details on FERPA can be found here.
Use as a former student or alumnus to release information to another party. This record does not include Financial Aid, Billing or Medical Records, only Academic Records. The record will be provided in the form of an official transcript and, if retained, documents contained in the student file.;
This application is to be used only by students who are no longer attending Cobleskill.
For May graduation, the form must be submitted by the last week in April, for August
graduation, the first week in August, and for December graduation, the form must be
submitted by the first week in December.
Use if you would like to request that appropriate work experience and/or academic
courses be used to substitute your bachelor degree internship requirement.
Use if you are not already enrolled at SUNY Cobleskill and wish to take a course or
courses, but not full-time. Read the top of the form for more details.
Use this form to obtain permission to transfer credit to SUNY Cobleskill from another accredited institution.
Use to request permission to register for an internship after the registration deadline.
Use as a student if you need to change information that occurs on our records such
as your permanent address, your name, your birth date, your social security number
or your gender. Some changes require documentation for proof – please read the form
for full details.